CITY OF SAUGATUCK
JOB DESCRIPTION TREASURER / FINANCE OFFICER Position Summary: Under the general supervision of the City Manager, plans and directs the Treasury, accounting, financial reporting and investment functions of the City. Reports to: City Manager Supervises: None ESSENTIAL JOB FUNCTIONS: An employee in this position is required to perform the following essential functions with or without reasonable accommodation. These examples are not an exhaustive list of the duties which the employee may be expected to perform. 1. Department Oversight: Plans, organizes, and directs the financial activities of the City in accordance with accepted fiscal practices and state and local regulations. Develops and implements financial policies, procedures and internal controls. Maintains and monitors financial and accounting records. 2. Budget: Assists the City Manager and departments in developing budget requests and in preparing the annual budget for Council consideration. Monitors the adopted budget, prepares related budget reports, and drafts budget amendments. 3. Taxes: Administers the tax billing and collection process, and the maintenance of accurate accounts. Responds to tax-related questions and collects payments as needed. Disburses tax monies to other units, settles with the County and prepares delinquent tax rolls. Maintains related records and prepares reports. 4. Accounting & Financial Records: Maintains the General Ledger and related accounting records. Administers accounts payable and accounts receivable. Balances bank statements. Maintains financial and accounting records for various entities and authorities. 5. Payroll: Ensures the accurate preparation and processing of payroll. Completes related year-end activities including W-2s, 1099s and annual State reports, and coordinates maintenance of associated payroll and benefits files with the City Clerk. 6. Insurance and Risk Management: Coordinates the city’s insurance and risk management programs, including worker’s compensation. Researches insurance options, conducts cost/benefit analysis and presents recommendations. 7. Purchasing: As designated by and in coordination with the City Manager, acts as purchasing agent and coordinates the city’s purchasing process. Assists with preparation of specifications, request for proposal documents and bid packets, attends bid openings and maintains related records and files. Collects and retains all performance bonds as may be required. 8. Financial Analysis and Reporting: Prepares financial statements, evaluates cash flow, performs financial analysis and prepares reports to the Manager and Council, as well as various monthly, quarterly and annual financial reports for the state and federal agencies. 9. Investments: Invests surplus funds in accordance with established investment policies, State and Federal regulations. Researches investments and maintains related records . 10. Audits: Coordinates the annual audit and conducts internal audits including the Worker’s Compensation program. Gathers information and assists auditors on site. 11. General Office: Serves as front line customer service representative for treasury and finance issues, and provides back-up for all other city hall customer service needs. In coordination with the Clerk, ensures city hall is opened and closed, and assists the public at the counter and by phone. Receives payments, responds to standard inquiries and provides general information regarding City operations, policies and procedures. Performs general clerical and secretarial duties as operational needs demand. 12. Attends City Council meetings and others as required, including meetings scheduled outside normal business hours, and makes presentations as requested. 13. Keeps abreast of legislative and regulatory developments, new administrative techniques and current issues pertinent to Treasury / Finance functions. Attends conferences, workshops and seminars as appropriate. 14. Maintains tax and accounting software programs in coordination with contracted technical support. 15. Performs other duties as assigned. MINIMUM QUALIFICATIONS AND REQUIRED KNOWLEDGE, SKILLS, ABILITIES: The requirements listed below are representative of the minimum qualifications, knowledge, skills, and abilities required to successfully perform the essential functions of the position. Requirements include the following:
The physical demands and work environment described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the job. An employee in this position spends the majority of their time in an office setting with a controlled climate where they sit and work on a computer for extended periods of time, communicate by telephone or in person, and move around the office to assist customers and complete other administrative duties. Comments are closed.
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EmploymentQualified applicants may submit an Employment Application online or stop by City Hall to request a paper application at 102 Butler Street, Saugatuck, MI 49453 or may call City Hall at 269-857-2603 for more information. |